Business Resources for Authors

Payment Terms & Fees

The Author E.M.S. team is committed to providing the best possible product. As an author myself, I know how important it is that the finished book reflect quality and functionality. Our fee structure reflects the time involved in specific formatting tasks. Feel free to contact us for a specific quote in advance.  *Updated 12 February 2017.*

Note: We’re happy to negotiate a package price for authors who need formatting of multiple books, especially if books are all part of a series. 

Payment Terms

We invoice clients via PayPal with net 10-day terms (you have 10 days to pay us) upon completion and delivery of the files. If you find any formatting errors in the files in the first 10 days after delivery, we’ll happily make corrections for free.  We accept payment via PayPal or check in U.S. funds. Payments are made to our company name:  Rainmaker E.M.S. LLC.

Fees for Apple Upload Service

Uploading books to Apple:  $30 per book.  You will not be charged until we have a successful upload. Please note that we cannot guarantee Apple will approve your book for sale.

Updating books on Apple (you provide new cover art and/or new book file): $10 per updated book

Metadata and price management on Apple: $5 per instance. Need help setting up sale dates or updating information on your iTunes Connect dashboard? We’re happy to help.

Fees for Google Play Upload Service

Uploading books to Google Play:  $25 per book.  You will not be charged until we have a successful upload. Please note that we cannot guarantee Google Play will approve your book for sale.

Updating books on Google Play (you provide new cover art and/or new book file): $10 per updated book

Metadata and price management on Google Play: $5 per instance. Need help setting up sale dates or updating information on your Google Play Partners dashboard? We’re happy to help.

Promotion price management on Google Play: $10 per instance. Use Google Play’s Promotions tab to set up a temporary sale price at least 3 days in advance. Promotions can gain extra visibility from Google Play’s marketing team.

Fees for Formatting Services

Formatting generic .epub and .mobi files from a single Word .doc. This includes embedding the cover art, building a navigable table of contents of up to 30 chapters, and up to 10 hyperlinks within the file. Normal turnaround: within 4 business days.
Novella length: up to 50,000 words: $40
Novel length:  50,000 to 110,000 words:  $50

Extra fees:

  • Each chapter over 30:  $1 per chapter
  • If formatting from a scanned original: $35 additional.
  • Formatting works over 110,000 words: $10 per additional 20,000 words.
  • Building your book and/or formatting from multiple files: $25 additional.
  • Foreign language translations—yes, we format in Spanish, German, Italian, French and Portugese!: $10 additional  *Note on foreign translations: we will format them only if we’ve formatted the English version of the book first.
  • Custom HTML to ensure functionality, including artwork with transparent backgrounds (.png and .gif formats), custom margins, justification, line spacing, correcting for special characters (Russian and other eastern European languages often require extensive testing to make sure all letters come through on most devices): $10 and up, depending on complexity
  • Embedding additional images within the file:  $5 per image.  If the same image is used repeatedly (i.e. a scene break or chapter heading glyph), the fee is $10 total for that image.
  • Hyperlinks: A navigable NCX (table of contents) and first 10 hyperlinks are included.  Additional links: $3 per 5 links.
  • Retailer-specific files that include custom links for that retailer:  $10 per retailer + fee for additional links.

Updating .epub and .mobi files: We’ll update your cover art, add a link or title to your book list or correct a few (<6) typos in your book and issue new files:  $10 and up, depending on the complexity of the edits. If you have retailer-specific files that all need to be updated, $25 and up.

Editing files: Need more extensive updates made to your book? Send the edits in an email or send us your book with the edits in Track Changes or as comments in the file.  We’ll enter the edits into our master and issue new files.  $25 and up, depending on complexity, plus any retailer-specific and hyperlink fees.

Formatting Smashwords .doc file from a single Word .doc.  This includes hyperlinked table of contents of up to 30 chapters, and up to 10 additional hyperlinks within the file. Normal turnaround: 4-7 business days.
Novella length: up to 50,000 words: $40
Novel length: 50,000 to 110,000 words:  $45

Extra fees:

  • Each chapter over 30:  $1 per chapter
  • Formatting works over 110,000 words: $10 per additional 20,000 words.
  • Foreign language translations—yes, we format in Spanish, German, Italian, French and Portugese!: $10 additional  *Note on foreign translations: we will format them only if we’ve formatted the English version of the book first.
  • Embedding additional images within the file:  $5 per image.  If the same image is used repeatedly (i.e. a scene break or chapter heading glyph), the fee is $10 total for that image.
  • Hyperlinks: A hyperlinked TOC (Smashwords format) and first 10 hyperlinks are included.  Additional links: $3 per 5 links.

Formatting Kindle Worlds .docx file from a single Word .doc.  This includes hyperlinked table of contents of up to 30 chapters, and up to 5 additional hyperlinks within the file. Normal turnaround: 4-7 business days.
Novella length: up to 30,000 words: $30
Novel length: over 30,000 words:  $40

A note about anthologies and collections: Please contact us for a specific quote on formatting an anthology or collection. Price will depend on overall length, complexity of the table of contents, whether we’ve previously formatted any of the individual works, etc. A rough estimate can be based on word count by multiplying 50 cents per every 1,000 words, but depends on number of books, number of images and hyperlinks.

Consulting: Amy’s happy to consult regarding ISBNs, registering copyright and/or distributing through Apple iBooks. She can also walk you through your first iTunes Producer book upload if you’re uploading directly.  $60 per hour

Formatting POD book interior PDF file for CreateSpace, NOOK Press, Ingram Spark or Lightning Source. This includes laying your book’s text into a trade paperback template (your choice of binding size), then customizing fonts, spacing and layout. These files will meet PDF/X-1a:2001 requirements.   $150 per book up to 30 chapters.  $1 per chapter for each additional chapter.  No word count maximum. B&W images can be included for $5 per image.  $125 for subsequent books using an existing custom template. Normal turnaround: within 10 business days.

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